Frequently asked questions
Evaluation in a changing world
June 19 to 21, 2023; workshops on June 17 and 18; international sharing on June 22
The following questions and answers have been compiled based on requests for information received from interested individuals in the past. If you have a question that is not answered below, please email firstname.lastname@example.org.
Will the conference be both virtual and in-person?
The C2023 conference will take place in person for three consecutive days from June 19 to 21, 2023. However, the three conference keynotes will be available in person and virtually. In addition, virtual workshops will be offered on June 18 and an online international conference day will take place on June 22.
When will workshops be held?
Pre-conference workshops will be online June 17, 2023, and in-person on June 18, 2023, and will be delivered in English or French, at the workshop presenter’s choice. Simultaneous translation will not be offered for workshops.
When will the conference schedule be available?
An initial conference schedule will be posted by March 6, 2023.
Will presentations and workshops be live or recorded?
All presentations and workshops will be conducted live.
What will be expected of presenters?
Presenters will be expected to register for the conference, familiarize themselves with best practices for presentations, and be available to answer questions from the audience following their presentation.
What will be expected of workshop facilitators?
Workshop facilitators will be expected to register for the conference, familiarize themselves with online or in-person best practices for facilitation, and be available to answer questions from the audience during their workshop.
Will technical guidance and support be provided to presenters and workshop facilitators for in-person and online presentations or facilitation?
Yes. Various guidance and tools will be offered to presenters and workshop facilitators.
Will there be social events?
Yes. Social events will be chosen based on delegate interests and cost recovery. The final offer of social activities will be published on the conference website by May 27, 2023.
Will simultaneous interpretation be available at the conference?
Simultaneous interpretation from English to French and French to English will be available during plenary sessions.
Will there be a CES Educational Fund Student Case Competition this year?
Yes. The final round of the Student Case Competition will be hosted on June 19, 2023. Details will be available in the final conference program available by May 27, 2023, on the conference website.
When will registration open?
Early-bird registration for the C2023 conference opens on March 13, 2023. Registration closes on June 13, 2023. Additional registration information is available on the C2023 website.
What will the pricing be for the conference?
Conference fees can be found on the C2023 website. Please note that these fees are reflective of operating costs and contribute to CES generating sufficient profit to maintain services for members.
Do I need to be a CES member to participate in the 2023 CES Conference?
No. Members and non-members are encouraged to participate in the conference. However, all participants need to register for the conference and CES members will be given a discount on the registration fee. Individuals that have registered for the conference will have exclusive access to all workshops (online and in-person). Workshops will become available to individuals that have not registered for the conference two weeks prior the start of the conference depending on availability.
What is included in my conference fee and what do I need to purchase separately?
The basic conference fee includes access to plenary events and concurrent presentations as well as coffee break and several meals. Additional fees are charged for optional pre-conference workshops and social events.
How do I add a workshop to my registration? Are workshops included in the conference registration?
You can register for in-person pre-conference workshops on the registration form. The price of workshops is in addition to the conference registration fee. Registration fees can be found on the conference website.
I only want to attend one day of the conference, is that possible?
No. Registration is only available for the entire conference.
Can I only register for a workshop and not attend the conference?
In-person conference registrants will be given exclusive priority to register for both online and in-person workshops. Should there be space left in a workshop two weeks prior to the conference, registration might be opened up to all.
Can I cancel or transfer my registration to another person?
Refunds will be given for requests received in writing marked no later than the end of day May 17, 2023, less an administration fee of $100; send an email to email@example.com. After the cancellation deadline, we regret that no refunds will be granted; however, we will accept substitute delegates. The substituting party is responsible for all financial obligations (any balance due) associated with that substitution as well as updating all contact information.
Is there funding available to help with registration costs?
Currently, C2023 does not have funding sources to finance individual participation at the conference. If the situation changes, we will post the options here.
What services will be available for special needs and requests?
CES encourages all persons, regardless of strengths and abilities, to participate in its programs and activities. Among other features, the Conference will provide captioning and simultaneous text-based translation in the plenary room. If there is anything we can do to reduce barriers for or support your participation in the conference, please contact us at firstname.lastname@example.org by May 19, 2023.
How accessible is the conference centre for persons with disabilities?
CES is committed to holding accessible conferences that are inclusive for all participants. The conference venue, the Hilton Quebec, has accessible parking spaces, exterior entrances, hallways, meeting rooms, restaurants and gathering places. The washrooms are accessible, have grab bars and include stalls that can accommodate power wheelchairs and scooters. The elevators are accessible, have braille and audible alerts. The venue hotel is equipped with an audible alarm, strobe alarms, and visual alarm. There is also an evacuation chair available. If you have questions concerning accessibility, please contact us at email@example.com. If you have specific requirements, please let us know by May 19, 2023 at the latest so that we can make arrangements to facilitate your participation.
Will simultaneous translation be available at the conference?
Simultaneous translation will be available for the plenary sessions and national events (two panels and one debate). Delegates will be able to access the simultaneous translation in English and French online and using a screen reader if they have this equipment. Captioning will also be available in the conference room. Further details will be provided closer to the date of the event.
Will there be a quiet room to take a break to calm down?
Yes, the Lauzon room, located on the 1st floor, will be available for this purpose.