Guidance for Presenters and Moderators

Evaluation in a changing world

June 19 to 21, 2023; workshops on June 17 and 18; international sharing on June 22

Using C2023 Presentation Technology


If, for any reason, you cannot join us at the conference, let us know at so that we can amend the program.

Keep slides technologically simple.

Adjust the presentation information and your bio on PheedLoop, the conference app.

Check the time and place of your presentation .

Bring your slides on a thumb drive.

Moderating a session


Before the session

During the session

After the session

Making Your Session Accessible


Before Your Session

Upload a digital copy of your presentation in advance, in a format that allows users to adapt it (not a PDF).

To upload your presentation to the conference app (Pheedloop):

Design slides that will meet a variety of needs. In particular consider:

During Your Session

Speak into the microphone: This helps a range of people to understand what’s being said, which could include translators, interpreters, captioners, or speech-to-text. 

Speak clearly and not too fast: To ensure that attendees, interpreters, or captioners can follow. Use simple sentences and avoid jargon and idioms that might be confusing. Use your best judgment when using specialized complex language or terms (if you know your audience well) and spell out acronyms upon first use.

Describe key content, which can include what’s happening in the room: Briefly describe relevant images or other visual elements of your presentation (skip things that are only decorative) as well as actions. For example, if you ask people to raise their hands to answer a question, describe the result, i.e. “about half the people here raised their hand”.

Prepare to be flexible: Not all disabilities are immediately visible. If you have planned interactive elements to your presentation keep in mind that some attendees may not be able, or may not wish, to take part as expected. Participation should always be optional.


Before Your Session

During Your Session

Presenters and Moderators

Speaking with and about people with disabilities:

Creating a Safe Discussion Space

Presenters and Moderators

All conference delegates are expected to abide by the C2023 Code of Conduct

Presenters and moderators should be knowledgeable about and attentive to the potential for audience members (or even themselves) to say things that are discriminatory or harmful to certain groups, or to use microaggressions, or old terms that have been used for generations, but are actually offensive. 

Situations that may be microaggressions include:

What to do when this occurs?

If you witness discriminatory or harmful behaviour, we encourage you to intervene as best you can, without causing harm to yourself or others. What follows are tips for how to intervene. 

First, assume good will. Assume the person who made the statement did so because of lack of awareness and not malice or meanness. The goal is not to punish, “call out”, or embarrass the person, but to lessen the chance they will continue the behavior and to assure others that the session is a safe space for everyone. Strategies for intervention include:

Reducing Your Environmental Footprint


To minimize photocopying and printing, upload your presentation to the conference app in advance.  To upload your presentation to the conference app (Pheedloop):

If printing your presentation is required, print double-sided on recycled content paper.

Don’t forget to bring your refillable water bottle. Pitchers of water will also be available in each room.

Using Gender-Neutral and Inclusive Language

Presenters and Moderators

Gender inclusive language does not lump all people under masculine language or within the gender binary. When you describe a generic or hypothetical person whose gender is irrelevant to the context of the usage, do not use gendered pronouns or gendered pronoun combinations. Use the singular “they” because it is gender inclusive. Gender identify refers to a component of gender that describes a person’s psychological sense of their gender and may or may not correspond to a person’s sex assigned at birth. It is distinct from sexual orientation.

Pronouns: If you know them, always use individuals’ preferred pronouns. If you do not know, or for more general use, use singular they or their or he/she/they. Avoid gendered pronouns such as her or she, he/she, his or her, his/her, unless someone has specified a preference for them. 

Avoid Gender Based Expressions: Review your materials to ensure there are no expresses such as:

Tip to Avoid Discriminatory Language: Reverse the gender. If reversing from masculine to feminine or vice versa changes the meaning or the emphasis of the sentence then it should be avoided.

Use gender-neutral language

Use gender-inclusive language: Examples of gender inclusive nouns are everyone or everybody, distinguished guests, folks, friends, humans, individuals, person, people. Gender inclusive occupational nouns include terms such as chair or chairperson, member of congress, first-year student.

Avoiding Cultural Appropriation

Presenters and Moderators

As part of CES’ and C2023’s commitment to promoting diversity, supporting inclusion and building equity through peer-to-peer learning, we are asking that moderators and presenters become aware of what constitutes cultural appropriation by reviewing the dedicated webpage on the conference website. 

When session proposals were submitted for C2023, we asked that presenters and workshop leaders reflect on the contents of their submission to avoid engaging in cultural appropriation.


Before Your Session

During Your Session


During the presentation, be aware of possible cultural misappropriation either from presenters or participants and note this for future improvement. The conference evaluation will request this information from you. 

If you feel comfortable doing so, intervene if some content and exchanges may not be culturally-safe and may cause harm. See the section above “Creating a Safe Discussion Space”.

Applying GBA+ to the Content of Your Presentation


The Canadian Evaluation Society is committed to promoting diversity, supporting inclusion, and building equity through peer-to-peer learning. 

In line with this commitment, we encourage you to engage in a gender-based analysis plus (GBA+) of your C2023 presentation content and to incorporate in the delivery of your presentation considerations of a broad spectrum of gender identities and of other intersecting identity factors (e.g., race, ethnicity, age, religion, physical ability, geographic region, etc.). 

A GBA+ entails examining how diverse groups of people are differentially affected by policies, programs, and initiatives. Some of the questions addressed through this analytic process include:

An integral part of the GBA+ process is identifying and challenging assumptions, both those held by you and those held by others. Also essential to the analytic process is data analysis: what evidence supports or calls into question these assumptions? Keep in mind that acknowledging a lack of evidence can also be useful for identifying questions that merit further inquiry. 

When sharing the process, results, and recommendations of your GBA+ during the delivery of your presentation, we encourage you to be mindful of the diversity that exists among CES conference delegates and to take steps to ensure a respectful, empathic, and productive dialogue. 

The following resources provide further information on GBA+.